We have filled this position and are no longer receiving applications. Thank you for your interest!
Calvary is seeking a qualified, enthusiastic, well-organized candidate to fill the role of our office administrator. Applications may be submitted to pastor@calvarysilverspring.org A full position description is below.
Position Description for Office Administrator
Job Summary
Calvary Evangelical Lutheran Church (Calvary) is a Christian
church located in Silver Spring, Maryland, with a small / medium size active
and diverse congregation.
Calvary is seeking a competent Office Administrator who will be responsible for managing day-to-day operations of the church. The Office Administrator is a visible representative of the church, answering phones, receiving guests, and interacting with church members and the community. The Office Administrator also takes a lead role in preparing and producing the weekly worship bulletin and other document needs for the church. Additional duties include maintaining the church calendar of events, organizing church records and personnel files, ordering and stocking office supplies, keeping computer files backed up and maintaining office equipment.
Position Qualifications
- A minimum of five-years experience as an office administrator or program administrator, with experience in a church office preferred; highly proficient with technology including word processing fluency, web-based calendar management, church database software competence, social media and website management competence (or willingness to learn), and strong organizational skills when managing files and records for short-term and long-term access.
- Two-year degree in business administration, with a bachelor’s degree preferred.
- A Lutheran background a bonus, active membership at Calvary or another Christian church is expected.
Accountability
The Office Administrator is directly accountable to the pastor for work direction and indirectly accountable to the church Board of Directors.
Job Type
The Office Administrator position is a three – quarter to full time position (negotiable). Due to the nature of the work, this is an “on-site” position and does not allow for work-from-home or telecommuting.
Salary and Benefits
Compensation is made in accordance with pay scales approved by the congregation. The Board of Directors reviews the budget annually, adjusting salaries, and making recommendations to the Voters Assembly of the congregation. Health insurance, paid time off, and retirement benefits are included with this position.
Specific Responsibilities
The Office Administrator is the
most visible representative of the church during the week, answering phones,
receiving packages, and welcoming guests at the front door. Office
responsibilities include managing the church calendar, working with various
users of the building to ensure efficient and responsible use of the space, maintaining
church records, ordering and stocking office supplies, and generally keeping an
orderly and efficient office space.
- Communication Responsibilities
The Office Administrator will take a lead communication role for the
church, interacting with church members, friends of the church, and the
community through various means. The Office Administrator regularly coordinates
with the Pastor, Business Manager, Music Minister, Organist / Pianist, Kitchen
Manager, as well as church volunteers, committee members, wedding and funeral
coordinators and other staff members, working to ensure good communication
between and within all groups. Additional communication responsibilities
include assisting with the publication of the church newsletter, posting news
and information to electronic media including the church website and Facebook
page, writing and sending letters on behalf of the congregation, and working to
effectively communicate the activities and special events of the congregation
through various means.
- Financial
Responsibilities
The Office Administrator will work closely with the church Business
Manager, Pastor, and other staff to ensure the church properly uses funds and
meets financial obligations. The Administrator will work with volunteers to
make sure the weekly offering is tallied and deposited, as well as providing
offering envelopes to the congregation along with explaining the various means
of making donations to the church. The Administrator will work with the
Business Manager to ensure outgoing checks are signed and distributed as
needed, and that bills are paid in a timely fashion.
Property management duties
include overseeing the maintenance and security operations of church facility
and maintaining an inventory of supplies and equipment. Additional
responsibilities include scheduling meetings and events, managing agreements
for use of church space, and enforcing church policies for facility use. The
Office Administrator will also maintain a listing of maintenance companies who
can be called to make repairs as needed. Construction on site is expected in
2019 and the Office Administrator will assist in coordinating and scheduling
events and meetings related to construction.
The Administrator is expected to maintain good communication channels with church members and staff, not taking sides, but working to promote a spirit of unity and mutual understanding. The Office Administrator regularly coordinates with the Pastor, Business Manager, Music Minister, Organist / Pianist, Kitchen Manager, as well as church volunteers, committee members, wedding and funeral coordinators and other staff members.
- A
lifestyle that demonstrates a personal and dynamic relationship with Christ,
with personal prayer, and regular attendance in worship and participation in
congregational activities.
- Shows
a love for other people and desire to resolve conflicts quickly should they
arise.
- Communicates
well with others, listens carefully, and expresses a desire to learn from those
with differing viewpoints or life experiences.
- Makes
decisions which are indicative of good judgement.
- Demonstrates
a desire to care for others and is sensitive to the needs of other people.
- Presents a professional appearance, is punctual, and enthusiastic for furthering and strengthening the ongoing work of the church.
Resumes may be submitted to pastor@calvarysilverspring.org
